MediVault: Smart platform for surgical inventory and workflow, with real-time tracking and seamless integration
Project Overview
MediVault is an advanced inventory management system for healthcare facilities, streamlining surgical inventory management. It helps medical staff, especially nurses, with workflow tools and real-time inventory data to ensure accurate supply allocation. Its multitenant architecture supports multiple facilities with unique inventory needs on a unified platform
Problem Statement
Managing surgical inventory efficiently in healthcare settings is complex and requires precise tracking, timely replenishment, and seamless integration with surgical workflows. Existing systems often fail to meet these needs, resulting in supply shortages, delays, and potential risks to patient safety.
Key Findings
- Surgical Inventory Management: Healthcare facilities were struggling to manage surgical inventory effectively, leading to preparation delays, miscommunication, and potential risks during operations.
- Need for Workflow Integration: There was a critical need for an inventory system that seamlessly integrated with surgical workflows—providing tools for tracking, preparation, and real-time support during procedures.
- Multitenancy Requirement: Healthcare networks required a solution that allowed multiple facilities to manage their inventories independently while sharing a common platform.
Implemented Solution
MediVault was designed to solve these challenges through a comprehensive, multitenant inventory management system tailored for healthcare:
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Inventory & Warehouse Flow:
MediVault automated the complete inventory lifecycle—from receiving and storing supplies to tracking consumption and managing replenishment. This reduced manual intervention and improved stock accuracy.
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Surgical Preparation Assistance:
The platform was integrated with surgical workflows, offering nurses tools such as digital checklists, real-time supply availability, and streamlined coordination to ensure readiness before each procedure.
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Multitenancy:
Built with a multitenant architecture, MediVault enabled each facility to operate independently while sharing data models, best practices, and system-wide alerts—ensuring consistency without compromising autonomy.
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Real-Time Data & Alerts:
To prevent supply shortages, the system provided real-time data on stock levels and usage trends, along with proactive low-stock alerts—helping teams plan and respond without delay.
Results
The adoption of MediVault brought immediate improvements in both operational efficiency and patient care outcomes. Healthcare staff reported reduced time spent managing inventory, fewer supply shortages, and a noticeable drop in last-minute surgical delays. With real-time updates and system-wide transparency, hospitals were able to maintain optimal stock levels, forecast usage more accurately, and ensure that surgical teams were always equipped and ready. Multitenant support enabled administrators to oversee multiple facilities from a central dashboard, improving decision-making and resource allocation at scale.